Last updated: 27 September 2022
Welcome on www.us4bg.org
Who are we?
The America for Bulgaria Foundation is a non-profit organization registered in the United States of America, Delaware State, under number 7755058. It carries out its activity on the territory of the Republic of Bulgaria through its branch with address: Sofia 1000, 6 Malyovitsa Str. Our contact details for the purposes of this Policy are as follows: Ms. Kristina Kosheva, email address: [email protected].
By using www.us4bg.org or our landing page (the "Website"), irrespective of whether you are just visiting it to make yourself familiar with us and our activity, use it to apply for funding, submit application/ project proposal for participation in ABF’s announced requests for proposals for funding of projects, apply for participation in ABF’s fellowship programs, subscribe to our monthly newsletter, or send us a message by completing the contact form, you share information which may contain personal data.
In the course of performing some of the above actions, you may be required to provide certain personal information, such as name, address, mobile number, e-mail, etc. You are entitled to choose whether or not to provide us with your personal data. In the event you decide not to share them with us, we will not be able to process your application, contact you and/or assist you with information.
What information do we collect about you?
Information you give us.
This is information that you give us by filling in forms, sending inquiries for funding, submitting applications or project proposals for participation in requests for proposal and/or fellowship programs, sending messages on our Website, subscribing to our monthly newsletter, as well as when further interacting with us in the course of processing your project proposals, and during the execution and reporting of the projects funded by ABF. This information may include your identification data, contact details (e-mail, address and phone number), financial information, etc., which may be required for further processing of your data in relation to a grant agreement ("grant/micro grant agreement” or donation agreement).
Information we collect about you.
Like many site operators, we collect information that your browser sends whenever you visit our Website ("log data"). The log data may include information such as your computer's Internet Protocol ("IP") address, browser type, browser version, pages of our Website that you visit, time and date of your visit, time spent on the Website or its pages and other statistics. The log data is collected by enabling “cookies”. For more information about our use of “cookies”, please read our Cookies Policy available on this Website.
Information we create about you.
If your inquiry for funding, submitted application or project proposal has been approved and you have received the requested funding from the Foundation, you may be invited to participate in photo and/or video sessions organized by the Foundation for illustrative purposes, in which you may present your view about your participation in our programs and projects. Such materials containing your personal data might be published in our monthly electronic newsletter, as well as on the Foundation's Website and/or social networks.
How we collect and use your information?
When you visit the Website there are circumstances in which you may be required to provide us with some of your personal data. This is applicable in the following cases:
- When applying for funding in order to be able to process your inquiry, to contact you, including to send you our set of application documents in case your inquiry is approved;
- When you fill in and submit an online application/project proposal for participation in a request for proposal (RfP) procedure for funding projects and/or fellowship program, to review your project proposal; to contact you at the contact details provided by you and to answer your questions related to the RfP; to invite you to participate in an online meeting or webinar in order to provide you with additional explanations and to answer questions related to a request for proposal; to invite you to an individual meeting or interview as part of the process of evaluation and selection of projects participating in the request for proposal;
- When you subscribe to receive our e-newsletter in order to be able to send it to you until you unsubscribe;
- When you participate in a survey, study, discussion panel for the purposes of their conduct and results analysis;
- When you register for and participate in our programs, activities, initiatives and events for the purpose of conducting them;
- When you have requested to receive information or assistance by filling in our contact form to send you a personalized reply;
- When you reply to ABF’s questions in the process of processing your application for funding, for the purposes of its overall assessment, possible approval and allocation of the funds;
- When you participate in communities, virtual meetings, and use other interactive services in order to administer our programs and projects and the concomitant activities;
- In connection with the verification of the information you provide to verify your identity and prevent violation of the Terms and Conditions of use;
- In the course of our communication regarding projects, initiatives, events and other activities published on the Website;
- When making comments or giving us additional information in a section of the Website that allows it;
- In relation to any section of the Website where you deliberately and voluntarily provide personal information and data.
When using your profile in online platforms like LinkedIn, Twitter, Facebook, Instagram, etc., we may process the personal data, which you have made visible on your profile.
We process personal data of your organization's representatives, employees, contact persons in the following cases 1) when they have submitted an inquiry form for funding or application/ project proposal for participation in ABF’s request for proposals using our website www.us4bg.org; 2) in the course of conclusion and execution of a grant agreement; 3) when they have provided documents related to the project execution and monitoring (a budget form, measuring results form, reporting form, or other project related information). The personal data of your organization’s employees and representatives are the following categories: name, title/position, contact details (telephone, e-mail address). ABF processes the personal data of third parties – beneficiaries under the project that you provide to us only for the purposes of the grant/micro-grant agreement and to the extent that they are necessary for the implementation, documentation, reporting and monitoring the results of the funded project. We assume that you have duly informed in advance your employees and third parties whose personal data you provide to us in connection with and/or pursuant to a concluded grant/microgrant agreement, about the provision of their personal data to ABF and this provision is based on valid legal grounds.
We process your personal information and data for the following purposes:
- Responding to your inquiries;
- Processing your requests/applications for funding and communicating with you;
- Reviewing and evaluating your applications/ project proposals for participation in request for proposal procedures and fellowship programs announced by ABF and communicating with you;
- Sending our application form, as well as for subsequent processing of the data for the purpose of entering into, implementing and reporting of a grant/micro-grant agreement;
- Sending information about the various features on our Website or news about the Foundation;
- Notifying you of any updates of our policies;
- Personalizing the communication with you;
- Keeping you informed about current activities and programs of the Foundation by sending newsletters, letters, invitations to events, online meetings, webinars, surveys, closed social media groups as well as providing you information about programs, initiatives, activities and projects by e-mail or otherwise; for registration for an event or participation in a program;
- Optimizing and improving our initiatives and activities;
- Research and development of our activity;
- Editorial purposes in respect of publications related to the Foundation's activities;
- Detecting, investigating and preventing actions that may be in violation of our policies or are illegal;
- Developing new programs in which you may participate and receive our support.
- In case your project is approved for funding, the purpose of personal data processing is the conclusion and implementation of a grant/microgrant agreement including allocation of funds and control over their spending, as well as activities related to project reporting.
- For contact with representatives and employees of your organization for communication and administration of the funded project and evaluation of the results.
What is the basis for processing of your personal data?
- Performance of a contract and taking steps at your request prior to entering into a contract with us - your personal data is necessary for reviewing your inquiry, application or project proposal for funding, as well as for the conclusion and implementation of grant/micro-grant agreement;
- Compliance with a legal obligation - the processing of your data is necessary for us to comply with the obligations imposed by the applicable laws, for example, for financial and accounting purposes.
- Performance of a task carried out in the public interest - in many cases our projects and the related data processing activities are based on the need to perform a task in the public interest.
- Your consent - we rely on your consent to send you our monthly newsletter and to inform you about and involve you in various initiatives of the Foundation, including trainings, conferences, seminars and other events related to our projects and programs; to share your data with our partners and to notify you of any changes in our organization and activity.
- Legitimate interests - your personal data are also needed for the purposes of our legitimate interests as a funding organization providing grants, supporting the private sector and related democratic institutions in the Republic of Bulgaria, and which is governed by certain principles and the highest standards of ethical conduct, transparency, and core values. Our activity is subject to internal and external audit. In addition, we need your personal data in order to prevent possible misuse of the allocated funds. In order to follow our overall mission and its supporting strategies, we need to promote and evaluate the results of each and every project. Given the limitations on the processing of personal data, safeguards and protection measures applied by us, the Foundation, after an analysis, has come to the conclusion that when processing your data is based on our or third party’s legitimate interests, your interests, fundamental rights and freedoms are adequately and sufficiently protected.
How do we process the data?
ABF do not make automatic decision-making or profiling based on the processed data. We have taken appropriate data protection measures and have procedures and technologies in place to maintain the safety of all personal data from the point of collection to the point of erasure. Personal data is only available to ABF’s authorized employees in accordance with the “necessity to know” principle, who have committed to confidentiality.
How long do we retain your information and what are the criteria?
We store your data only for the term necessary for the specific purpose for which data are collected, or for the periods prescribed by applicable laws. In case your application for funding is approved, your personal data will be retained for a period of time according to the Foundation's internal policies regarding the conclusion, implementation and reporting of a grant/micro-grant agreement. For more information about the retention terms of your personal data you may contact us at any time at the above contact details.
Who do we share your personal information with?
What are your rights?
Right of access and right of rectification
You have the right to receive information about what personal data of yours are being processed by the Foundation, about the data source and the purposes of their use, about the third parties recipients or categories third parties recipients of the data, as well as other aspects of the processing of your data. You are entitled at any time to request rectification of inaccurate or incomplete data.
Right of data erasure (right to “be forgotten”)
You are entitled to request the erasure of your personal data in specific circumstances, e.g. (i) if you think that your personal data are no longer required for the purposes for which they were collected, (ii) if you withdraw the consent on which your data processing is based and you believe that the Foundation has no legal grounds for further processing, (iii) if you consider the processing is unlawful, or (iv) the erasure of your data is required for the purposes of fulfilment of a legal obligation, applicable to the Foundation.
Right to object
You have the right to object to the processing of your personal data for specific purposes. However, even if you object to a particular processing, we may proceed with it, if is permitted or required by the applicable laws, for example, in order to be able to meet legal requirements or fulfil our contractual obligations to you.
Right to restriction of processing
You may request the processing of personal data to be restricted if (i) you believe your personal data is inaccurate in order for us to verify its accuracy; or (ii) you consider the processing to be unlawful, but you do not want the data to be erased, or (iii) you have objected to data processing for the purposes of our legitimate interests, or (iv) you consider we no longer need your personal data, but you require them to establish, exercise or protect legal claims. The Foundation will restrict the processing of your personal data without deleting it when the accuracy of your personal data is argued by you and this cannot be verified, or when the retention of your personal data is necessary for documentary purposes.
Right of consent withdrawal
If at any time you have given your consent to the processing of your personal data, you may withdraw this consent for future processing to which this consent refers. In case you want to withdraw your consent for receiving our newsletter, please select the "unsubscribe" option in the email. Please note that the withdrawal of consent does not affect the lawfulness of processing of your personal data on another valid legal basis and lawfulness of the processing on the basis of the consent given before withdrawal.
Right of data portability
In certain cases, you are entitled to receive your personal data you have provided to us on the basis of a contract or with your explicit consent in a structured, commonly used and machine-readable format, and you might request that we transmit this data directly to another data controller when technically possible.
Right to lodge a complaint to supervisory authority
If you consider that your personal data processing is in violation of the legal requirements, you have the right to lodge a complaint with the competent supervisory authority. Use the following link to find the competent authority in the EU Member State of your habitual residence, place of work or place of the alleged infringement: http://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm. It is recommended that you address your claims to the Foundation first in order to get a quicker and more effective solution to the problem. Please, note that your right of access to data may be restricted in whole or in part, considering your fundamental rights and legitimate interests, in the cases provided by law. The Foundation may refuse to respond to your request to exercise your rights when it is unfounded, as well as when this is necessary for reasons of important public interest or to protect the rights and freedoms of other individuals. In any case, you will be promptly and duly informed of the decision and the reasons for it regarding any request to exercise your rights.
What to do if you want to exercise your rights or contact us for more information?
In order to exercise your rights, you may submit a request to the above listed email address.
If you would like to receive additional information or have any questions about the way we use your personal information, you can use our contact details listed above.